In very basic terms, I totally respect your personal information and will only ask you for what information I really need from you. I will look after it the same way I would want my own to be, keeping it secure! I will only share it with others when absolutely needed in order to deliver my full service to you (such as my professional printing lab who may need your name and address to post your purchases). Be assured that I will never share your information in any other circumstances nor will I sell it on elsewhere! Here are more details.
In this policy, “we”, “us” and “our” refer to Amy Bennett Photography.
1. The Data we collect
As a data controller, we collect a variety of data in order to deliver our services, and we will manage your personal data transparently, fairly and securely.
We may ask you to provide us the following data –First and last name, email address, telephone number(s), address and postcode. We will also record a date of birth for all persons we photograph under the age of 13 and require the parent or a legal guardian to consent to photography.
Obviously being a photographic business we also create and manage images as per our contractual agreement(s).
We use the above date to deliver our service to you, to personalise your experience, for marketing purposes and to provide account access to your client area and online gallery.
We collect this data on the following lawful basis to arrange or fulfil a contract, to meet a legal obligation other than a contract and to consent.
When you visit our website we also collect Cookies. These are small pieces of data that websites send to a user's computer and are stored on the user's web browser. They are designed to enable the website to remember information, such as what a user might have put in a shopping cart for example. This helps us personalise your experience, deliver our service to you and for marketing purposes.
2. Which third parties do we share Personal Data with?
We may share personal data with the following third parties:
Google analytics provider - Data is not transferred outside of the European Economic Area,
Outlook Hotmail email provider - Data is not transferred outside of the European Economic Area,
Paypal - Data is not transferred outside of the European Economic Area,
Website manager and hosting - Data is transferred outside of the European Economic Area to the United States under the protection of EU/US Privacy Shield,
Printing Labs - Data is not transferred outside of the European Economic Area,
Galley hosting - Data is transferred outside of the European Economic Area to the United States under the protection of EU/US Privacy Shield.
There are also certain situations in which we may share access to your personal data without your explicit consent; for example, if required by law, to protect the life of an individual, or to comply with any valid legal process, government request, rule or regulation.
3. Why do we share your Personal Data with the above?
We share your data in order to deliver our service to you, to personalise your experience, to provide account access and send you our contract and invoice documents.
We may transfer personal data to a country outside of the European Economic Area (EEA) if necessary eg if a third party we utilise could have servers located outside of the EEA. If this is the case, we will either obtain your consent or otherwise ensure that the transfer is legal and your data is secure by following the EU's guidelines. You can see above where we send data outside of the EEA and on what basis we do so.
4. How do we keep your personal data secure?
We keep your data secure by following internal policies of best practice and training for staff, by using Secure Socket Layer (SSL) technology when information is submitted to us online.
In the unlikely event of a criminal breach of our security we will inform the relevant regulatory body within 72 hours and, if your personal data were involved in the breach, we will also inform you.
6. Retaining and deleting personal data
While we do not hold personal data any longer than we need to. The duration will depend on your relationship with us, and whether it is ongoing.
Once you initially get in touch with us (after sending a general email, use our online contact form or make an enquiry) - we will respond within 48hrs and then follow up a week after. If we don't hear from you after that your details will be removed from our system and we won't contact you again.
If you book with us then your data will be stored in my system until we have finished our working agreement. We may keep some of your personal data for up to 7 years after our working contract with you has finished for Tax legislation purposes. After this time we will archive your photographs indefinitely along with your relevant details and consent forms. This is due to requests for replacement images being made several years after being taken.
7. You have the following rights
- the right to be informed about the collection and use of your personal data
- the right of access to your personal data and any supplementary information
- the right to have any errors in your personal data rectified
- the right to have your personal data erased
- the right to block or suppressing the processing of your personal data
- the right to move, copy or transfer your personal data from one IT environment to another
- the right to object to processing of your personal data in certain circumstances, and
- rights related to automated decision making (i.e. where no humans are involved) and profiling (i.e. where certain personal data is processed to evaluate an individual).
We also give you the option to manage your data via: Email or using the website contact form or writing to us.
8. Our details
This website is owned and operated by Amy Bennett Photography.
You can contact us by using our website contact form or by email, using the email address published on our website.